Business features

Is FridgeFlow for Business right for me?

FridgeFlow for Business is designed for small restaurants, cafes, cloud kitchens, and catering businesses that want to:

Business features are currently available by waitlist. Request access at fridgeflow.app, and we'll notify you when your account is approved. .

Setting up your business

When you sign up as a Business user, FridgeFlow walks you through a short setup tour to get your kitchen configured.

1. 1

   Name your business

   Enter your business name. This appears on reports and in staff views.

2. 2

   Choose your business type

   Select from: Restaurant, Cafe, Catering, Cloud kitchen, or Other. This helps FridgeFlow tailor terminology and default units.

3. 3

   Set your currency

   Choose the currency for cost tracking (e.g. ₱ PHP, $ USD, £ GBP). All purchase prices and waste cost reports will use this.

4. 4

   Invite your team

   Add your managers and staff by email. You can always do this later from the Staff page.

5. 5

   Add your first items

   Start adding your kitchen stock. Include purchase prices so waste reports can show you real money values.

The Business dashboard

The Business dashboard is your command centre — it gives you an instant overview of your kitchen's financial and stock health.

Waste tracking & cost reports

Every time you throw out an ingredient or it expires, log it in FridgeFlow. Over time, these logs build into cost reports showing exactly how much money is walking out of your kitchen.

1. 1

   Go to "Waste" in the Business sidebar

   Tap the Waste item in the left sidebar.

2. 2

   Tap "+ Log waste event"

   Find the item that was wasted and tap Log waste.

3. 3

   Choose the reason

   Select: Expired, Thrown away, Contaminated, or Other.

4. 4

   Enter quantity wasted

   Enter how much was wasted — for example 200g. FridgeFlow calculates the cost based on the purchase price you set for the item.

5. 5

   Review the report

   The Waste page shows this week's total waste cost, a list of all events, and which items are your biggest problem areas.

Purchase orders & supplier tracking

Log every delivery from your suppliers so you have a clear record of what you've spent, when prices change, and which suppliers you rely on most.

1. 1

   Go to "Purchases" in the sidebar

   Tap Purchases to see all your purchase orders.

2. 2

   Tap "+ New order"

   Enter the supplier name, or select from a supplier you've used before.

3. 3

   Add line items

   For each item in the delivery, add the product name, quantity, unit, and price. You can add as many line items as needed.

4. 4

   Mark as "Received"

   When the delivery arrives and you've checked the items, tap Mark as received. FridgeFlow will automatically add these items to your inventory.

Staff management & roles

Invite your team to FridgeFlow and control what each person can see and do. Kitchen staff can update stock and log waste; managers get full access to reports and settings.

1. 1

   Go to "Staff" in the Business sidebar

   Tap Staff in the navigation.

2. 2

   Tap "+ Invite team member"

   Enter the team member's email address and choose their role: Manager or Staff.

3. 3

   Send the invite

   Tap Send invite. They'll receive an email with instructions to create or log in to their FridgeFlow account.

4. 4

   Change a role

   Tap any staff member's name to open their profile and change their role. Changes take effect immediately.

Business analytics

The Business Analytics page shows broader trends — how your waste costs are changing month by month, which ingredient categories have the highest waste, and your overall kitchen efficiency score.

Use the analytics to answer questions like: "Are we wasting less than last month?" and "Which ingredient category is costing us the most in waste?"

Quick feature checklist

Here's a checklist to get the most out of FridgeFlow for Business from day one:

Common questions